Embedded Files
The following present low-to-moderate effort uses of AI in categories shared by most nonprofits. They are far from the only uses, but they are a good start for considering how using AI might benefit you.
AI use may be embedded in a vendor's tool (e.g. in Email) or you may use a general AI tool such as Gemini or ChatGPT.
Some are "free", but most will cost something.
These suggestions were generated by Gemini and adapted/extended by Jim Mitchell
Fundraising & Donor Development
Fundraising & Donor Development
Low Effort
Low Effort
- Drafting Grant Proposals
Rapidly creates first drafts of complex grant narratives from program notes.
Moderate Effort
Moderate Effort
- Personalized Appeals
Scales personalized outreach (e.g., "Hi [Name], thanks for your gift to [Project]") for hundreds of donors.
Marketing & Community Outreach
Marketing & Community Outreach
Low Effort
Low Effort
- Automated Translation
Quickly makes outreach materials accessible to non-English speakers.
- Multimodal Content Creation
Generates social posts, images, and newsletter snippets from one blog post or draft.
Moderate Effort
Moderate Effort
- Ad Management
AI-driven tools optimize Google Ad Grant spend to reach target beneficiaries.
Program Operations & Impact Tracking
Program Operations & Impact Tracking
Low Effort
Low Effort
- Case Note Summarization
Converts raw notes or voice recordings into structured case files.
There are AI's that are HIPAA/SOC2 compliant
- Meeting Transcription and Actions
Transcribe electronic meetings and prepare minutes with actions
Moderate Effort
Moderate Effort
- Program Information ChatBot
Provides 24/7 answers for basic service FAQs (hours, location, eligibility).
Must keep the information current
General Administration & Governance
General Administration & Governance
Low Effort
Low Effort
- Meeting Assistants
Records, transcribes, and extracts action items from Board/Staff meetings.
Privacy and security concerns must be considered
- Policy Generation
Drafts HR handbooks, safety protocols, other policies.
These can be based on state/federal standards.
Moderate Effort
Moderate Effort
- Email Management
AI-categorization of "Info@" inboxes to triage urgent beneficiary needs.
Typically provided by a vendor
Note: The links on this and other pages have been provided by Gemini. I have used Gemini extensively in revising this website.
Update: 2/2/2026
Page updated
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